Secretary/Receptionist

Job Description

We are currently looking for a detail-oriented and proactive Executive Assistant to be a valuable addition to our team. The successful candidate will play a crucial role in ensuring the smooth day-to-day operations of the office. This position involves a range of responsibilities, including managing schedules, coordinating meetings, preparing documents, and maintaining records, all while upholding the highest standards of professionalism and confidentiality.

Key Responsibilities:

• Administrative Assistance
• Handle incoming communications such as phone calls, emails, and messages, and direct them appropriately.
• Welcome and provide support to guests in a courteous and professional manner.
• Organize and schedule appointments, meetings, and conference calls efficiently.
• Maintain both electronic and physical filing systems.
• Document Handling
• Create, edit, and proofread various documents, reports, and correspondence.
• Update and manage databases, spreadsheets, and contact lists.
• Prepare meeting agendas, take minutes, and circulate notes and action items.
• Office Management
• Procure and manage office supplies and equipment.
• Coordinate and oversee office activities to enhance operational efficiency.
• Handle incoming and outgoing mail and shipments.
• Executive Support
• Provide assistance to executives and senior management on special projects as required.
• Manage travel arrangements, including bookings, accommodations, and schedules.
• Maintain the confidentiality and security of all sensitive information.

Employment Type: Full-time, Contract

Salary: $18.00 - $22.00 per hour

Expected Work Hours: 40 per week

Work Schedule:

• 8-hour shift

Experience:

• Office: 1 year (Required)

Location:

• Libertyville, IL 60048 (Required)

Work Environment: On-site