About the Company
Safe Harbours Family Treatment Homes is a dynamic organization based in Hamilton, ON L8V 1A7. We pride ourselves on our professionalism, agility, and collaborative spirit.
Our work environment offers:
- Modern and vibrant office setting
- Provided meals
- Casual work attire
- Engaging and lively atmosphere
- Opportunities for professional growth
Position: Office Administrator at a Child Welfare Office
Job Summary: We are in search of a meticulous and dedicated Office Administrator to join our child welfare office in Ontario. The ideal candidate will play a pivotal role in ensuring the smooth operation of our office while adhering to the Child Youth and Family Services Act of Ontario. This role involves managing extensive documentation, complying with regulatory requirements, and utilizing Microsoft 365 tools for office efficiency.
Main Responsibilities:
- Regulatory Compliance:
- Ensure all office practices align with the Child Youth and Family Services Act of Ontario and related regulations.
- Stay updated on child welfare laws to guarantee continuous compliance.
- Documentation Management:
- Oversee accurate recording and filing of sensitive client data.
- Maintain proper documentation of client interactions and case activities.
- Manage electronic and physical records while upholding confidentiality laws.
- Assist in enhancing the office filing system for improved efficiency.
- Administrative Assistance:
- Provide general admin support like answering calls, scheduling, and organizing meetings.
- Coordinate with various departments to streamline office operations.
- Handle correspondence, reports, and presentations.
- Financial Tasks:
- Support in budget preparation and expense monitoring.
- Process invoices, track payments, and manage petty cash.
- Maintain accurate financial records.
- Office Management:
- Manage office supplies and orders.
- Oversee office maintenance and liaise with vendors for repairs.
- Ensure a safe and organized work environment.
- Client Interaction:
- Greet and assist clients and visitors professionally.
- Schedule appointments and manage client intake.
- Team Collaboration:
- Work closely with social workers and case managers to support their admin requirements.
- Participate in team meetings and continuous improvement efforts.
- Confidentiality:
- Maintain strict confidentiality of client information.
- Ensure compliance with data protection policies.
- Training and Development:
- Stay updated on child welfare practices and office admin techniques.
- Assist in training new staff on office procedures and compliance.
Required Skills:
- Regulatory Knowledge:
- Understanding of the Child Youth and Family Services Act of Ontario.
- Attention to Detail:
- High accuracy in documentation and data management.
- ... (Skills continue)
Qualifications:
- Degree or diploma in office administration or related field.
- Prior admin experience, preferably in child welfare or social services.
- Knowledge of Child Youth and Family Services Act of Ontario is a plus.
- Proficiency in Microsoft 365 tools.
Application Process: Interested candidates should submit a resume and cover letter demonstrating their qualifications and relevant experience.
Be part of Safe Harbours Family Treatment Homes and make a difference in children’s lives. If you are meticulous, well-organized, and passionate about office management, we welcome your application.
Safe Harbours Family Treatment Homes is an inclusive employer valuing diversity in the workplace.
Job Types: Full-time, Permanent
Salary: $22.00-$27.00 per hour
Hours per week: 40
Benefits: Various benefits offered
Language Requirement: English not mandatory
Schedule: Monday to Friday, On-call
Additional Pay: Overtime
Education: AEC/DEP or Skilled Trade Certificate preferred
Experience: 5 years in an Office Administrator role required
Language: English required
Location: Hamilton, ON L8V 1A7 preferred
Work Location: On-site
Expected start date: 2024-07-29