Office Administrator

Job Description

Exciting Opportunity Alert!

We are currently looking for a dynamic and detail-oriented Office Administrator to join our innovative team. The ideal candidate will be tasked with overseeing daily office operations, managing schedules, providing top-notch administrative support, and ensuring the smooth functioning of our office environment.

Key Responsibilities:

• Handling collections from customers for outstanding invoices
• Efficiently managing scheduling and handling inbound calls
• Supervising office tasks such as maintaining supplies, answering calls, taking messages, and managing correspondence
• Organizing meetings, appointments, and travel arrangements
• Assisting in the preparation of reports and presentations
• Developing and maintaining a well-organized filing system for essential documents
• Supporting HR functions including onboarding, benefits administration, and record-keeping
• Overseeing and coordinating office staff activities for maximum efficiency
• Managing vendor relations and contract negotiations
• Assisting with budgeting and financial reporting
• Supporting administration tasks like filing, data entry, and document preparation

Desired Qualifications:

• Proven experience in an administrative or reception role, with schedule management experience as a strong asset
• Proficiency in Microsoft Office suite and Quickbooks
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Ability to work independently and prioritize tasks effectively

If you are ready to take on a pivotal role in maintaining an efficient office environment and contribute to the success of our organization, we invite you to apply for the Office Administrator position now!

Job Types: Full-time, Permanent

Salary Range: $18.00-$20.00 per hour

Expected Weekly Hours: 40

Benefits:

• Dental care
• Extended health care
• On-site parking
• Paid time off
• Vision care

Language Requirement: French not required

Schedule:

• 8-hour shift
• Day shift
• Monday to Friday

Education:

• DCS / DEC (preferred)

Experience:

• Office: 3 years (required)

Work Location: In-person