Executive Assistant to the Vice President

Be a part of shaping a greener tomorrow

Join a key player in Canada's economic landscape. The Vancouver Fraser Port Authority is dedicated to transforming into the world's most sustainable port.

As stewards of the Port of Vancouver, Canada's largest and most diverse port, our mission is to facilitate Canada's trade goals while ensuring the safe and responsible movement of goods through the port. This includes overseeing marine traffic, cargo operations, and conducting environmental impact assessments for proposed projects.

We value diversity, inclusivity, and sustainability, striving to create a workplace that celebrates our community's differences and empowers every employee to thrive.

The role of Executive Assistant to the Vice President is pivotal in providing high-level administrative support to the VP, aligning with divisional and organizational objectives while upholding our core values.

Your responsibilities:

• Manage executive calendars, prioritize meetings, and optimize the VP's schedule efficiently.
• Coordinate with other executive assistants for seamless communication and scheduling.
• Monitor emails and voicemails, ensuring timely responses when required.
• Prepare meeting materials, organize appointments, and facilitate internal/external events.
• Assist in report preparation, document assembly, and other administrative tasks.
• Interact with staff and visitors, handle inquiries, and manage executive correspondence.
• Coordinate travel arrangements, including flights, accommodations, and meeting schedules.
• Handle budget monitoring, expense processing, and departmental administrative tasks.
• Provide support to the executive assistant team and participate in training and coverage.
• Get guidance from senior executive assistant when needed and attend divisional business retreats annually.

Your qualifications:

• Completion of a management or related certificate.
• Minimum of 2 years experience as a senior executive assistant.
• Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook).
• Strong communication, organization, and interpersonal skills.
• Ability to exercise discretion, prioritize tasks, and work independently.
• Detail-oriented, team player, and customer service-oriented mindset.

Our offerings:

• Competitive salaries and bonuses.
• Comprehensive benefits package, including retirement benefits.
• Generous vacation and personal leave entitlements.
• Opportunities for learning, growth, and development.
• Onsite gym access and a respectful work environment.

Location: Vancouver, Canada

Job type: Exempt, Full-Time, Permanent, On-Site

Working environment: Standard office conditions.

Marine Transportation Security Clearance Required

Applicants must maintain eligibility to work in Canada. Background checks may be required for selected candidates.

At Vancouver Fraser Port Authority, we champion diversity in our workforce. Individuals from all backgrounds are encouraged to apply. For application support, contact us at careers@portvancouver.com.

Learn about our commitment to indigenous relations and reconciliation on our website.