Executive Assistant to CEO

Job Description

We are looking for a skilled and organized professional to join our team as an Executive Assistant, providing invaluable support to our CEO. The ideal candidate will excel in multitasking, have a keen eye for detail, and possess exceptional organizational abilities. As the Executive Assistant, you will be responsible for managing the CEO's schedule, overseeing front desk operations, coordinating meetings, handling confidential information, and offering executive-level administrative assistance. Proficiency in Microsoft Office Suite, particularly Outlook Calendar, is essential, along with the ability to prioritize tasks effectively and communicate efficiently with internal and external stakeholders. If you have a proven track record in executive support roles and are looking to take the next step in your career, we encourage you to apply.

Responsibilities:

• Support the CEO with administrative tasks, including calendar management and scheduling
• Manage front desk activities and welcome visitors
• Coordinate meetings and prepare necessary materials
• Handle confidential documents and correspondence with discretion
• Utilize Outlook Calendar for scheduling appointments and meetings
• Maintain electronic and physical files using software like DocuSign
• Provide executive administrative support as required
• Deliver exceptional customer service to both internal and external stakeholders
• Accurately type correspondence and reports
• Familiarity with QuickBooks for basic financial functions

Qualifications:

• Demonstrated experience in administrative roles supporting executives
• Proficiency in Microsoft Office Suite, particularly Outlook Calendar
• Ability to handle sensitive information with utmost confidentiality
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize effectively