Corporate Documentation Clerk

  • Published on: Sep 13, 2024

  • Application deadline: Mar 12, 2025

  • Job Type: Full Time

  • Salary: Negotiable upon interview

  • Vacancies:1

  • Qualification: Graduate / Any Field

  • Experience: Fresh / Experienced

  • Gender: Both


Job Description


ABOUT GOWLING WLG

Gowling WLG is a leading global law firm with a strong commitment to excellence and quality service driven by our exceptional team. With a presence in Canada, the U.K., Europe, the Middle East, and Asia, we take pride in attracting and retaining top talent who embody energy, passion, and dedication to delivering outstanding client service.

At Gowling WLG, we prioritize employee satisfaction by fostering a motivating, engaging, and empowering work environment. Guided by our firm's Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - we strive for excellence in all our endeavors.
Diversity, equity, and inclusion are fundamental pillars of our core values. We are committed to creating a more equitable, engaging, and rewarding workplace by attracting and retaining talent from diverse backgrounds, cultures, and experiences. Our goal is to support every individual in reaching their full potential and achieving personal and professional growth.

Our team consists of a diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants, and business services team members who collaborate, respect each other, and are valued for their unique contributions.

PROFILE
The Corporate Documentation Clerk role involves supporting the corporate services group by reviewing and organizing corporate minute books in preparation for records digitization. This position is instrumental in our records maintenance and compliance processes and is a temporary contract role until December 2024.

This role requires full-time, in-office attendance.

RESPONSIBILITIES:
  • Reviewing and organizing physical corporate files based on established standards for digitization.
  • Exercising discretion and judgment when organizing corporate documents.
  • Conducting ongoing quality control during the review and organization process.
  • Performing data entry tasks related to client information and documentation.
  • Organizing, labeling, and filing electronic files.
  • Serving as a point of contact for professionals and staff regarding the status of corporate files in the digitization process.
  • Scanning documents as needed.
  • Any other duties as assigned.

QUALIFICATIONS:
  • Post-secondary education or equivalent experience, with preference for office administration, paralegal, or legal assistant studies.
  • Minimum of 1 year in an office environment dealing with corporate and/or governance documents, Corporate minute books experience is a plus.
  • Proficiency in Microsoft Office Suite and Nuance PDF or Adobe Acrobat.
  • Strong organizational skills with keen attention to detail.
  • Excellent keyboarding skills.
  • Superior customer service and problem-solving abilities.
  • Effective verbal and written communication skills for collaboration with staff and professionals.

If you are enthusiastic about this opportunity but may not meet every requirement listed, we still encourage you to apply. You might be the perfect fit for this role or other opportunities within our organization.

Gowling WLG is committed to fostering a diverse and inclusive workplace. If you require accommodations due to a disability or special needs during the recruitment process, please inform us.

While we appreciate all applications, only candidates selected for an interview will be contacted.

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