Administrative Assistant

Job Description

The Louis Riel Institute, affiliated with the Manitoba Metis Federation, is dedicated to providing educational and cultural programs, resources, and services to the Metis people of Manitoba. Currently, we are looking to fill a Full-time Administrative Assistant position based in Winnipeg, MB.

We are seeking a highly organized and efficient Administrative Assistant to provide support to the Senior Director & Operations Manager of LRVC. The ideal candidate should be proactive, possess excellent communication skills, and be capable of handling a diverse range of administrative tasks. This role plays a crucial part in maintaining the smooth functioning of the Director's office and ensuring effective communication within the college.

Job Responsibilities/Competencies:

• Offer extensive administrative support to the College management, including managing schedules, appointments, and travel arrangements.
• Prepare, edit, and circulate correspondence, reports, and presentations.
• Handle confidential and sensitive information with utmost discretion.
• Coordinate and arrange meetings, prepare agendas, take minutes, and follow up on action items.
• Organize and oversee data storage and retention in a secure digital format.
• Manage office supplies and equipment to ensure the smooth and efficient operation of the college.

· Assist in the preparation and management of reports and communications.

• Act as a liaison between the College management and internal/external stakeholders.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Coordinate events and maintain records.

Skills and Qualifications:

· Demonstrated two-year experience in student services or admissions.

· High school diploma or equivalent.

· Proficient in Microsoft Office applications.

· An Admin Assistant diploma is an added advantage.

· Comfortable working independently while also being a team player.

· Previous experience in an office environment is beneficial.

· Familiarity with creating and managing filing systems, both physical and electronic.

· Strong organizational skills.

· Ability to work in a fast-paced environment, multitask, and meet deadlines.

· Self-motivated and capable of working with minimal supervision.

· Proficiency in various computer applications, including MS Office Suite and MS Office 2010 with knowledge of Access.

· Excellent written and verbal communication skills.

· Knowledge of Metis culture and MMF programs and services.

· Successful completion of Criminal Records check and Child Abuse Registry check.

LRI provides a comprehensive benefits package, including health, dental, vision, pension, and vacation.

Qualified Metis applicants are encouraged to apply and indicate their identity on their resume. We appreciate all applicants' interest, but only those selected for interviews will be contacted.

Salary Range: $22-$23/hour

Closing Date: July 22, 2024

Please submit your cover letter and resume to:

Louis Riel Institute

103-150 Henry Avenue

Winnipeg, Manitoba R3B 0J7

Fax: (204) 984-9484

Email: lrihr@lrilearn.ca

Job Type: Full-time

Pay: $22.00-$23.00 per hour

Benefits:

• Company events
• Dental care
• Extended health care
• Life insurance
• RRSP match
• Vision care

Schedule:

• 8-hour shift
• Monday to Friday

Work Location: On-site

Application deadline: 2024-07-22