Administrative Assistant

Job Description

Rana Law is currently looking for a dedicated Administrative Assistant to join our team in Calgary. As part of a dynamic firm specializing in Aboriginal law, this role plays a crucial part in ensuring smooth office operations.

The ideal candidate should possess:

• A minimum of a high school diploma, with some related post-secondary education
• Prior experience in administrative roles within a professional setting
• A friendly and professional demeanor, able to handle pressure with grace
• Exceptional organizational skills, effective time management, and the ability to handle multiple tasks simultaneously
• Keen attention to detail and a high level of accuracy
• Strong written and verbal communication abilities
• Self-motivation and the capacity to work independently with minimal supervision
• Proficiency in technical tasks and advanced knowledge of Microsoft Office and Adobe Acrobat

Key Responsibilities:

• Providing support to legal professionals and overseeing general office upkeep
• Managing office opening procedures, including maintaining a tidy work environment and organizing meeting spaces
• Coordinating in-office meetings by arranging catering, room setup, and takedown
• Handling reception duties such as answering calls, managing mail, and restocking office supplies
• Managing filing tasks, both physical and electronic, and maintaining the office library
• Scheduling appointments and conference calls for legal staff
• Communicating with maintenance teams for office repairs and coordinating cleaning services
• Submitting monthly expense reports and supporting with office event coordination

This is a full-time position with a competitive salary range of $35,500 to $45,500 annually. If you meet the requirements and are ready to take on this exciting opportunity, apply today!